Experienced Event Manager required

Our events manager is off on maternity leave from June and we need someone to help us keep the wheels spinning.

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Becky Rock-Evans

23rd March 2021

Join our team

We're looking for an events manager to join us on a six months maternity cover contract, starting latest 1 June until the end of November. 

Overview

Contract: 6 months maternity cover, freelance contract with flexible hours. Part time from 1 June - 30 Nov 21 and must include 18-23 October.

Salary: £150 per day, invoiced and paid monthly. Tax, national insurance, sick or holiday pay, travel, pension and any other benefits are not covered by the charity. Minor expenses will be reimbursed.

Hours: Working hours are flexible. The role is likely suited to a freelancer or someone with flexibility as workload will vary week-by-week around key deadlines and event dates.

Job purpose summary

Bath Digital Festival is a registered charity that champions digital and technology in Bath and surrounding areas through high profile events, showcases and interactions with the community at a local and international scale. 

Key projects include:

  • Bath Digital Festival - An annual community festival, this year taking place 19-23 October 21. With Covid restrictions in place, it is anticipated the festival will be a hybrid series with approximately 40 events over the course of the week.
  • Third Thursday - an evening networking style event that takes place monthly, gathering creative and tech minds to encourage innovation and collaboration.
  • Digital Skills Exchange - currently in its pilot phase. The project supports skills and talent locally in the tech industry. The project involves a series of workshops for individuals, a showcase event for businesses and an online resource portal.

You will join the team as an Event Manager to take the Bath Digital Festival activities through the full events cycle, from curation to completion and post event wrap up. 

You’ll be fully responsible for the project management, finances and delivery of all three projects. You’ll also be responsible for a small team made up of a Fundraising Manager, Volunteers and Festival trustees on a project by project basis.      

The role is very hands-on. You’ll need to be a skilled Event Manager with experience delivering face to face, hybrid and virtual events. Experience in the digital and technology sector, preferably with strong local contacts would also be an advantage. If you're outgoing, self-motivated and have a proactive approach to work, this role is for you.

Key responsibilities

  • Manage the production and delivery of all events and projects.
  • Deliver events on time, within budget, that meet, and ideally exceed expectations.
  • Communicate and maintain timelines and priorities of the festival.
  • Develop and maintain event, sponsor and supplier relationships.
  • Manage operational and administrative functions to ensure specific projects are delivered efficiently.
  • Seek out and manage cross-project opportunities and collaborations.
  • Provide leadership, motivation, direction and support to project staff and volunteers.
  • Source venues appropriate for each event
  • Travel to on-site inspections, event and sponsor related meetings.
  • Monitor and adjust the festival budget.
  • Ensure excellent customer service and quality delivery.
  • Plan, co-ordinate and release social, marketing and press content.
  • Plan and prepare post-project wrap up and legacy work.

Deadline and interview

Please send your CV and cover letter to hello@bathdigitalfestival.co.uk, indicating which role you are applying for. 

Deadline for applications: 12 noon, 14 April.

Interviews: Week commencing 26 April

If you'd like an informal chat or a copy of the full job description before applying feel free to give us a call on 01225 582482.

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